Cayen Systems’ SST v6.0 Training feedback (Pt. 2)

Thoughts on Progress Reports in Cayen Systems’ SST

Note: we are continuing our brief overview of the four options for Progress Notes data entry on the Cayen Systems’ SST. Keep in mind your District(s) will determine which method you will be required to use as part of your tracking and reporting process. Only a small percentage of the Districts using the SST are employing the full Option 4 settings.

Did you know there were four different Options for creating Progress Reports in the Cayen Systems SST?

Depending on what your District(s) selects, you may be required to provide more than just textual comments in the Progress Report section. Progress Report Options include:

• Option 1: Basic Progress Report – this option is primarily textual. Enter date, Tutor name and
  notes.

• Option 2: Progress Report linked to Learning Plan Goals – this option requires linking Progress Notes to specific Learning Plan goals. Select a goal for each student, enter the Progress Notes under specific activity and continue until all notes entered. Goals not addressed will show “no progress toward goal” in printed report.
• Option 3: Progress Report Linked to Learning Plan Goals w/Parent Action – this option is same as Option 2 except for the addition of a Parent Action Items and additional Tutor comments.
• Option 4: Progress Report with Mastery Goal Percentage tracking – this option lets you enter Percentage Mastery information if required by your District(s). You must designate Assessment Tool and Grading Scale when using this option. When you enter the Assessment information in the Student
  Registration you will create your Initial Percentage of Mastery profile. Then in the Progress Report enter the
  numeric value representing Percent of Mastery observed during tutoring session.

Calculating the Percentage Mastery

When entering the Percentage Mastery as part of the Progress Notes Option 4 it is important to remember the number represents a percentage not a score. The percentage is used when Reporting the trend of the Mastery Progress in the application. It might seem easy to remember, but many times as you enter more and more data, the possibility of overlooking important steps increases.

Calculating the Percentage Mastery requires only basic linear algebra skills. You can actually setup an Excel Spreadsheet to run the calculations for you. From there you would just need to copy the values into the Cayen Systems’ SST.

Now, let’s take an example of a student required to reach a certain mastery level in reading. The Assessment tool you have chosen uses numeric values to determine the students test results. So assume we are working on a scale from 1 (lowest possible test score) to 15 (highest possible test score). The goal is to have the student reach 82% Mastery of goal (based upon post Assessment test scores).

The range of values, excluding the start point, spans 14 units, so if we multiply 14 times 82% we get 11.5. (Why have we excluded the start point? Because the student would get 1 point even if they did not show up for the test. So by default they are given a boost to 7% Mastery). Alright, that was easy so far. Now if we pre-test the student and arrive at a grade of 6 we know that the student’s initial Percentage Mastery looks something like this:

Initial Percentage Mastery = (Student Score)/(Highest Possible Score – Lowest Possible Score)

or

PM¹=6/(15-1)=42%

The following week the student is tested again and receives an 8. So following in our example:

PM²=8/(15-1)=57%

You may have noticed if the student scores the highest possible score on the test, this calculation would show they have a 107% Mastery. While this can be confusing, remember the lowest possible test score of 1 is still some level of Mastery (7%). So by reaching the highest possible score they will have covered 100% of the 14 unit span for a total Percent Mastery of 107.

You should continue to use these calculations to add PM values to the Cayen System Progress Notes as often as required by your District(s). At the end of the term you and the District will be able to see a nice graph chart in the Cayen reports showing progress of student toward a mastery goal over time.

Explore posts in the same categories: Supplemental Educational Services

Tags: Assessment Tools, cayen systems, Data entry, Learning Plans, Progress Reports, Supplemental Educational Services, Supplemental Services Tracker

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